Privacy Policy

Last updated: November 2025

This Privacy Policy explains how the International Digital Health Workforce Development Collaborative (ZIMAM) collects, uses, and protects personal information when you visit our website or interact with us online.

ZIMAM is a Swiss not-for-profit association (Association, Art. 60 ff. Swiss Civil Code) headquartered in Geneva, Switzerland. We are committed to respecting your privacy and ensuring the security of any personal information you share with us.

1. Information We Collect

We collect only the information necessary for ZIMAM’s operations as a non-profit organisation and for improving your experience on our website.

1.1 Information You Provide Directly

This includes data you submit when you:

• Fill out membership or enquiry forms
• Register for events, meetings, or webinars
• Subscribe to newsletters or mailing lists
• Contact us by email

Examples of data you may provide:

• Name
• Email address
• Professional role, organisation, or affiliation
• Country or region
• Interests related to digital health

We do not collect sensitive personal data unless you explicitly provide it and it is necessary for participation in specific activities (e.g., accessibility needs for events).

2. How We Use Your Information

ZIMAM uses personal information only for purposes related to our mission and operations, including:

• Processing membership applications and enquiries
• Registering participants for events, workshops, and programs
• Sending updates, newsletters, or organisational communications
• Managing working groups and community activities
• Improving website functionality and user experience
• Responding to enquiries or support requests

We do not sell or rent personal data.

We do not use personal data for advertising or commercial profiling.

3. Legal Basis for Processing (Swiss + International)

We process personal data based on one or more of the following:

• Your consent (e.g., newsletter signup)
• Our legitimate interests as a non-profit association (e.g., managing events or communications)
• Your request to engage with ZIMAM (e.g., membership enquiry)
• Compliance with Swiss legal requirements

International users are welcome, and we apply privacy standards consistent with global good practice.

4.How We Store and Protect Your Data

We are committed to safeguarding your information.

• Data is stored on secure systems with restricted access.
• We use industry-standard technical and organisational measures to protect against loss, misuse, and unauthorised access.

• Only authorised individuals supporting ZIMAM operations may access your information.

We retain personal data only as long as necessary for the purposes described in this policy or to comply with legal obligations.

5. Sharing of Information

We may share your information only in limited cases:

• Service providers who support our operations (e.g., event platforms, email systems)
• Partners or co-organisers when necessary for joint programs or events
• Legal requirements, if we are obligated to disclose data under Swiss law

All service providers are required to handle your information securely and use it only for ZIMAM-related purposes.

We do not share personal information for marketing or commercial use.

6. Cookies and Website Analytics

Our website may use basic analytics tools and cookies to:

• Understand website usage
• Improve content and navigation
• Maintain performance and security

We do not use cookies for targeted advertising.

A detailed Cookie Policy can be added if needed.

7. International Data Transfers

Because ZIMAM operates globally, your information may be accessed by authorised individuals located outside Switzerland.

All data will be handled in accordance with this Privacy Policy and reasonable safeguards to ensure protection regardless of location.

8. Your Rights

Depending on your location and applicable laws, you may have rights including:

• Access to your personal data
• Correction of inaccurate information
• Request deletion of your information
• Withdraw consent where processing is based on consent
• Restrict or object to certain types of processing

To exercise any of these rights, you may contact us using the details below.

9. Links to Third-Party Websites

Our website may contain links to external sites.

We are not responsible for the privacy practices or content of those websites.

We encourage you to review their privacy policies.

10. Contact Us

If you have questions about this Privacy Policy or the way we handle personal data, please contact:

International Digital Health Workforce Development Collaborative (ZIMAM)

Rue de la Confédération 5, c/o Charles Russell Speechlys SA

1204 Genève, Switzerland

11.Updates to This Privacy Policy

We may update this policy occasionally. Changes will be posted on this page with an updated revision date.

Your continued use of our website indicates acceptance of these changes.